Organizational Proxy Notification Types

The following definitions apply to organizational Access Management Users (AMUs) who are assigning their notification proxy rights to another person through the Organization Users grid on the Manage Organization screen and any organizational proxy subscribing to case-specific notifications through Case Details. In either scenario, when a proxy has access to some or all of these notifications, they receive a duplicate copy of the Dashboard and e-mail notifications that are generated for the organization.

Note: The use and purpose of some notifications differ based on whether they are generated on an Appellate or Common Pleas Court case. Separate descriptions are provided for each notification type where this differentiation applies.

eService Received

eService

Notifications regarding the receipt of electronic service on a case where the organization is identified as a service recipient.

Notice of Court

Court Filing

Appellate Court cases - eService-related notifications regarding the court orders that are issued on cases where your organization is acting in a third or non-party role (ex. Amicus, Intervenor).

Common Pleas cases - A courtesy copy of an eService notification related to a document that has been filed by the court on one of your organization’s cases. These are limited to specific organizations, which vary by docket type, that are considered interested parties but are not designated as service recipients.

Case Initiation

Appellate Court cases - Notifications regarding any new cases that were paper-filed with the court where your organization is listed as a case participant and the court has made the document available electronically. This is not considered a form of eService.

Common Pleas cases - A courtesy copy of an eService notification related to a new case filing that has been docketed by the court on one of your organization’s cases. These are limited to specific organizations, which vary by docket type, that are considered interested parties but are not designated as service recipients. These notifications are not available for the Juvenile docket type.

Party Filing

Appellate Court cases - Notifications from the court confirming that a paper filing has been submitted on one of your organization’s active cases by another participant. This is not considered a form of eService.

Common Pleas cases - A courtesy copy of an eService notification related to a filing on one of your organization’s existing cases that has been submitted by another case participant or the attorney of a case participant. These are limited to specific recipient groups, which vary by docket type, that are considered interested parties but are not designated as service recipients.

Non-Party Filing

Appellate Court cases - Notifications from the court confirming that a paper filing has been submitted on one of your active cases by someone in a third or non-party role (ex. Amicus).

Common Pleas cases - A courtesy copy of an eService notification related to a filing on one your organization’s existing cases, which has been submitted by a filer that cannot be systematically determined. These notifications are very rare. These are limited to specific recipient groups, which vary by docket type, that are considered interested parties but are not designated as service recipients.

Filing Submitted

Notifications from the court confirming that a PACFiling submitted on behalf of your organization has been received.

Filing Accepted

Notifications from the court confirming that a PACFiling submitted on behalf of your organization has been accepted and docketed.

Filing Accepted, Payment Changed

Notifications signifying that a PACFiling submitted on behalf of the organization was accepted, but the filing name was incorrect. The court corrected the filing name and it resulted in a lower fee amount. Payment is accepted for the lower amount and no additional action is required.

Filing Rejected

Notifications signifying that a PACFiling submitted by another case participant was rejected due to a substantial defect. The filer's only recourse is to submit an entirely new filing that addresses the reasons for the rejection. This notice should serve as a warning that the document(s) delivered via eService was not accepted by the court.

Filing Returned for Correction

Notifications signifying that a PACFiling submitted by another case participant was returned by the court, due to some minor defect, and the filer is being asked to update the filing and resubmit. This notice should serve as a warning that the document(s) delivered via eService was not accepted by the court. These notices only apply to filings submitted to the Courts of Common Pleas.

Correspondence

Correspondence

Notifications signifying any formal communications from the court, other than orders, that have been sent to the attorneys and other applicable participants on your organization’s cases. These notifications apply to Appellate Court cases only.

User Action Required

Case Filing Requested

Notifications that signify an instance in which a court is requesting a document. These notifications only apply to docketing statement recipients on Superior Court cases and to court users who receive case record requests from an Appellate Court.

Filing Approval Request Cancelled

Notifications sent to the members of organization "A" when a filing, previously created by organization "B" and forwarded to "A" for review, has been retracted by "B" due to the discovery of an error. These notifications only apply to Common Pleas Court cases and the counties that have adopted this approval structure for one or more filing types.

Filing Ready for Review

These notifications are not applicable to organizational proxy relationships.

Filing Ready for Submission

These notifications are not applicable to organizational proxy relationships.

Filing Returned for Correction

Notifications that signify instances where a filing previously submitted on behalf of the organization has been returned by the court, or a supervisory authority, and it has been returned for modification. The filing as not been approved or accepted.

Filing Not Submitted

These notifications are not applicable to organizational proxy relationships.

Filing Accepted, Docket Type Changed

Notifications informing you that the court has docketed your PACFiling on a docket type other than one you specified. This change may require you to take some corrective action.

Filing Accepted, Payment Failed

Notifications signifying that a PACFiling submitted on behalf of the organization was accepted, but the credit card payment failed. This could have been caused by entering incorrect billing information, using an invalid card, or having insufficient credit based on the card's established limits. Payment must be resubmitted for the outstanding fee.

Filing Accepted, Payment Due

Notifications signifying that a PACFiling submitted on behalf of the organization was accepted, but one of the following occurred: (1) the filing name selected was incorrect and the court-corrected name carries a higher fee amount or (2) the filing has a variable fee that could only be determined by the court upon submission. In either case, no payment was taken when the filing was accepted so it must be submitted for the outstanding fee.

Filing Rejected

Notifications indicating that the court has refused to accept one of your PACFilings due to some significant defect.

Calendar Access Request Approved

These notifications are not applicable to organizational proxy relationships.

Calendar Access Request Denied

These notifications are not applicable to organizational proxy relationships.

Calendar Access Request Pending

These notifications are not applicable to organizational proxy relationships.

Calendar Access Request Revoked

These notifications are not applicable to organizational proxy relationships.

Original Record Requested

Notifications informing staff at a lower tribunal that, based on a new case filing in an Appellate Court, a request has been made for an original record.

Proxy Requests

Proxy Request

Notifications representing requests from other individuals to act on behalf of the organization within PACFile. The proxy must also have the Administer Proxies privilege as part of its relationship to the organization.

Proxy Request Accepted

These notifications are not applicable to organizational proxy relationships.

Proxy Request Rejected

These notifications are not applicable to organizational proxy relationships.

Administrative

Case Access Code Changed

Notifications informing the organization that the court has changed the access code used by some participants to access case information in PACFile. This change might be necessary if a code ever becomes compromised.

Case User Access Changed

Notifications informing you that the court has somehow changed your organization’s ability to utilize PACFile for one or more cases in that court. This could pertain to restrictions for eFiling on a case.

System Maintenance

Notifications from the AOPC that indicate the UJS Web Portal and/or PACFile will be offline at some future period.